When selecting a setting for your next corporate event, pick one that embraces your company’s values and where your guests can feel themselves. If you are not entirely familiar with a venue, asking a few questions can help you select the perfect location. It’s easy to get caught up in minor details and overlook what’s crucial for your event to be successful. To help keep you focused, here are some helpful tips to make selecting a venue effortless and enjoyable.
Check What Dates Are Available
If you don’t have a particular date in mind, start with a specific month and inquire what dates are available. For busy holidays, consider a range of possible dates rather than a specific date, and there’s a greater chance your venue will be available. Hosting events during the week instead of during a busy weekend can bring considerable savings with the same success.
Is the Venue Accessible from the Airport, Highways, or Public Transit?
See how your attendees are traveling to your event. If most of them are coming from the airport, check the distance from the airport to the venue. For those traveling to Central Florida, Canterbury Conference Center is less than 30 minutes from Orlando International Airport and offers ample parking for guests. If your venue does not have a shuttle service, coordinate options for your guests to carpool or schedule a rideshare service. The convenience of not renting a vehicle adds to the positive experience your guests will endure.
Does the Venue Offer Accommodations?
If most of your attendees are from out of town, you may want to host your event at a venue that offers accommodations or one that is close to convenience stores and restaurants. Canterbury Conference Center offers on-site lodging and catering and can accommodate up to 200 guests. We are also centrally located to many restaurants and amenities in the Oviedo and Orlando area. Being able to enjoy local favorites is always a plus and may encourage a return visit.
What Type of Atmosphere Does the Venue Offer?
If you are considering cutting costs by selecting an outdated venue, your guests may complain about the conference’s atmosphere. Consider a modernized venue, such as Canterbury’s executive meeting rooms for breakout sessions and exhibits. Our property features lounge areas, a coffee bar, and outdoor spaces to take advantage of Florida’s beautiful warm weather. Finding that perfect setting for your attendees can help create a memorable, positive experience.
Is the Venue Large Enough for Your Event?
Knowing how many guests you can invite will help in making the final decision about your venue. Be sure to have enough comfortable seating for your attendees in all sessions and enough space to relax in between. Your guests will appreciate a beautiful, engaging atmosphere when enjoying it without the stress of limited seating and cramped spaces.
Does the Venue Offer Catering?
Outside catering can be substantially more expensive, especially with a more significant events, such as a reunion or large company party. Having in-house catering may help keep costs within budget while providing guests with a delightful culinary experience. Canterbury Conference Center features a full commercial kitchen with the ability to accommodate various dietary needs. Accommodating the needs of your guests shows your attention to detail in making it a special day for everyone.
How Much Does the Venue Cost?
Your event should fall within your budget and offer incentives to maximize value. Inquire if there are any discounts for members, returning guests, or active military personnel. Many venues offer payment plans for flexible financing or discounts when bundling multiple services. Inquiring about these extras can add significant savings and enhance your guests’ experience.
Let Canterbury Conference Center Host Your Next Corporate Event!
Excellent customer service is Canterbury Conference Center’s goal. We are located just outside Orlando, in Oviedo, Florida. We are far enough away to give you peace and seclusion, while still close enough to enjoy all the local amenities and attractions. Our quiet charm and courteous professionals will make your stay at Canterbury relaxing and memorable, whether your next event is a corporate event, family gathering, or a high school reunion. To learn more about hosting your next event, contact us through our website or call our Director of Sales at (407) 542-5929.
